Category Archives: Volunteer Opportunities

Steller Parent Group Meeting Tuesday, May 10

The Steller Community consists of three pillars: Students, Staff and Parents/Guardians.  Steller Parent Group is an important way for parents and guardians to learn about what is happening at school, have a voice in future decisions, and help create a culture that reflects the communities values. 

All students, staff, and parents/guardians are automatically members, and anyone who attends a meeting has the right to vote on issues. If you have ideas for how we can continue to grow our community, we would love to hear from you.   

Our next meeting is Tuesday, May 10, from 6:00 to 7:00pm on Zoom. 

In addition to the usual updates, we will continue planning our upcoming All Community Meeting: Celebrate Steller! It will be a fun event for our entire Steller community.

  • You can find the Draft Meeting Minutes from the April meeting, and the Agenda for the upcoming meeting HERE.

As always, if you have any questions or comments please don’t hesitate to reach out.  Email: stellerparentgroup@gmail.com.

Join Zoom Meeting

https://asdk12.zoom.us/j/95891436576?pwd=ekcwTUxweGRub0YzSDZuaGdLZ3RhQT09 

Meeting ID: 958 9143 6576

Passcode: 975378

Volunteers needed for Open House March 1st 6:00 to 7:30 pm

On Tuesday, March 1st Steller is hosting an in person Open House. Prospective students and their families are invited to drop by the school, and will be able to visit classrooms and teachers in small groups on a first come first serve basis.

We would like a few parent volunteers to greet our guests outside, and serve hot chocolate, answer questions, and help manage the groups.

If you can help any time from 6:00 to 7:30 please sign up on the doodle poll below:

https://doodle.com/poll/6xea64aiin6h37bq?utm_source=poll…

Kirsten Tschofen

New Chair for Steller Parent Group needed for March 15, 2022

I will be stepping down as Chair of Steller Parent Group effective March 15, 2022.  In order to ensure SPG is able to fulfill our commitments and continue to effectively support the Steller Community we need someone to step in as soon as possible! 

As of yet, we haven’t had anyone indicate interest in the position, so I thought I’d share the description of the position from the by-laws: 

An election of Parent Group Officers and Representatives will take place at the September

meeting. Any vacancies that develop will be filled by an interim election conducted at a Parent

Group meeting. No member may hold more than one office.

Chair- the Chair/Vice-Chair is a two (2)-year term

  • Prepares agenda and conducts the monthly Parent Group meeting.
  • Conducts or delegates follow-up of meeting business as needed.
  • Acts as liaison between Parent Group, Staff, and Operational Group, or is responsible for arranging an alternate to attend those meetings as needed.
  • Makes reports to Operational Group and Staff, as well as the Steller Community Body meetings as needed.
  • Ensures that parents become acquainted with the volunteer opportunities at school pre-registration.
  • Assists in recruiting and training of Advisory Group Parent Liaisons.
  • Coordinates with treasurer to ensure at least three officers, two of whom must be the chair and the treasurer, shall be approved to sign checks and have their signatures on file at the  bank. The authorized check signers must not be related by blood or marriage or reside in the same household.
  • Appoints a Budget Committee that includes the chair and treasurer upon election of officers.
  • Ensures a financial review (audit) occurs at the end of the fiscal year, or whenever there is a transition between treasurers. The purpose of the review is to certify the accuracy of the books and records of the Treasurer  by examining the financial transactions of the SPG and the procedures used to conduct those transactions.  Financial Review Committee must be made up of three (3) or a qualified accountant and can include anyone within the unit that is NOT a signatory on the account or related to one.
  • Establishes ad-hoc committees (including the Financial Committee) as needed.

Ideally this work should be shared between a chair and a vice chair – so if we could find TWO people willing to step up that would be even better. 

If we do not identify a new chair before the March 15th meeting SPG and all it’s financial functions will be temporarily suspended until we have a full board of chair, treasurer and secretary. 

As always, I am happy to speak with anyone interested, or feel free to reach out to Dee Dee (secretary) or Claudia (treasurer) for more information about what is involved. 

Warm regards,

Kirsten Tschofen

 

Help Needed for Steller Open House

Hello Steller Families and Students!

SPG, along with the school, has started planning new student recruitment for the 2022-2023 school year, and we could use your help! 

1. Co-host for Zoom Open House on Wednesday, February 16 and Thursday, February 17 from 6:00 to 7:30. The script and slide show are ready, we just need someone to act as back up host to introduce people on the 17th.

2. Students were invited to volunteer to speak during the Zoom presentation during the advisory, but I wanted to make sure everyone has the opportunity.  If you are interested please contact me. 

3. It’s great when we have attendance from the current community at our Zoom session to welcome new families, and answer questions based on their experiences, so please mark your calendars! 

Please feel free to share this Poster and Flyer within your own communities and encourage people to attend our Open House. 

2022 Welcome to Steller Flyer for Printing (1)

Finally, if you could please like, comment and repost our Social Media posts (once the campaign gets started) on the Steller Facebook Page that would be great! 

We could use help with a few more things, so if you are interested or have ideas please feel free to contact me at chairstellerparentgroup@gmail.com

Kirsten Tschofen

Chair

SPG

 

New Chair for Steller Parent Group Needed!

Dear Steller Students, Staff and Families,

I am deeply sad to share with you that due to personal health problems I will be stepping down from my position as Chair as soon as possible. 

I believe Steller Parent Group is  well positioned at this time, with our budget passed, and many procedures in place, and so now would be a great time for someone with new ideas and fresh energy to step into the position of Steller Parent Group Chair. 

Our Secretary Dee Dee will be running the February SPG meeting on by behalf, but I would like to officially take my name off of the organization at the SPG Meeting on Tuesday, March 16th, and have a new Chair in place at that time.

If there is no one in place as Chair at that time SPG can continue to hold informational meetings. However, as a 501(c)3 non-profit, and according to our own By-Laws, we need a Chair, Treasurer and Secretary to make financial decisions and actions – including writing cheques or making budget decisions. So there is some urgency for someone from the community to step in.  As soon as someone steps in, then all functions of Steller Parent Group can resume immediately. 

It has been my pleasure to serve as Chair of Steller Parent Group since January of 2020. I believe strongly that the work we do is important, and have worked hard these last few years to maintain and grow the voice of SPG in the school, respect old traditions and grow new ones – despite my tenure being almost entirely during Covid. 

This year I was pleased we were able to recruit both a new Treasurer (Claudia Liebsch) and Secretary (Dee Dee Zobian) and would like to extend a formal thanks to Brandon Brooks and Angie Southwould for their years of service to the Steller Community. 

When I took on the role, some goals for the organization were handed down to me, and I had a few of my own. I am pleased that despite obvious barriers we have met many of these goals – including cleaning up some technical things around banking, following best practice for transparency and fiducial responsibility as a non-profit 501(c)3 organization, and continuing to reach out to all members of our community and invite them to have their voice heard. 

I know it’s a difficult time, and many people will feel reluctant to take on a new role because they haven’t been involved in SPG before.  I’d like to reassure you that we have well established systems for much of the work, Claudia and Dee Dee are familiar with things, and I am happy to help anyone as much or as little as they need. Maria and Antionette are also wonderful to work with. 

If you think you might be interested in becoming Chair of Steller Parent Group please reach out and I am happy to tell you more about what is involved so you can make an informed decision. 

Warm regards,

Kirsten Tschofen 

Chair,

Steller Parent Group

 

Write-a-Check Fundraiser “Steller Cups for Kids”

Steller Parent Group and the Steller Student Outreach Group are planning our first “Write-a-Check” Fundraising Campaign from November 22 to December 14. 

Your support is critical. As you may know, SPG has not been able to do any fundraising since January of 2020 due to COVID. We hope to take the pressure off of parents and students to organize, buy and sell things or attend events, and simply to ask you to donate what you can. ($25 to $50 per family is suggested and would help us meet our goal of $6000). 

———- Three Easy Ways to Donate ————-

  • Write a Check to “Steller Parent Group” and drop off between the 22  and 24, or leave in the SPG mailbox before December 14. 

  • Steller Parent Group Website 

  • In person (using Square)between November 22 and 24 

Steller Students will be handing out coffee/cocoa along the drop off/pick up line outside and sharing their stories of how Steller Parent Group funding has positively impacted their experiences at school on the following dates:

Monday November 22 Tuesday November 23 Wednesday November 24
8:10 to 8:30 8:10 to 8:30 8:10 to 8:30
2:15 to 2:40 2:15 to 2:40 2:15 to 2:40

Other ways to Donate

Your everyday purchases can also generate donations to our school and support SPG!  See here for more information about Fred Meyer and Amazon community donations. 

 

With your generous donations and support, Steller Parent Group will be able to continue providing the following kinds of things for Steller Students, Staff, and Families (these are just examples, actual expenses are requested and approved throughout the year):

SPG Operational Expenses
  • Insurance
  • Website/Flash
  • Fundraising expenses
SPG Hosted Expenses
  • Back to School BBQ 2022
  • Staff appreciation Fall and Spring
  • Ice cream social
School Hosted Expenses
  • Senior Breakfast 
  • Activity Day
  • Steller Olympics
Grants
  • Intensives
  • Travel intensives
  • Program support (ie travel expenses for Band, books, and art supplies)

If you would like to volunteer to help before or after school please see the form here.

We thank you for your generous support!

Students from Steller Outreach Group and Leigh Anne

SPG Fundraising Committee – Amy Dummann and Dee Dee Zobian

 

100% of your donations benefit the Steller Community, and are eligible for tax deduction (Tax ID 06-1760342). If you would like a receipt please contact stellerpg@gmail.com

Update on Warmth And Welcome Committee

Dear Steller Community,

Some parents have asked for help: They have to drop their children off at school considerably before the doors open, and as it gets colder, this becomes more difficult for students. Under normal circumstances  students have been welcomed into the school and trusted to remain in the lobby following the school Philosophy of Responsible Freedom. However, district COVID protocols and general safety, make this not possible this year. SPG has been working with Steller Staff to see if we can find some sort of resolution to this difficulty and support our students.

Over the last month we ran a sign up sheet for the Warmth & Welcome committee. Parent and guardian volunteers were invited to sign up to be present in the student lounge at the front of the school to help build and support out Steller community,  while respecting COVID safety practices.

We would like to extend a warm thank you to Amy D. who has volunteered for several morning shifts.

Now that it has turned very cold we would like to continue the Warmth and Welcome Committee, and grow it to have a large number of volunteers.

We see Warmth and Welcome as an opportunity to:

  • help out families that are struggling with transportation issues,
  • maintain COVID safety,
  • for parents to have access to the school and to get to know each other and the students,  

And we hope this can be a positive community building option during difficult circumstances.

Parents are also welcome to sign up to be present during the lunch hour to help promote safe mask wearing.  Again, we believe this is a great opportunity for parents to see and participate in the positive energy the school has during the day. 

If you are interested in volunteering please:

  1. Sign up using Sign up Genius Here
  2. Sign the ASD Volunteer Form
  3. Attend a brief Orientation with Maria

Once we have a few volunteers we can talk about how to deal with absence etc.

Steller Parent Group thanks you on behalf of the lager parent body and Steller Staff. 

For questions please contact Kirsten at chairstellerparentgroup@gmail.com or Maria

We have many volunteer opportunities! Please check the volunteer page of the SPG website regularly for updates! 

Warm regards,

Kirsten Tschofen

Warmth and Welcome Volunteer Sign Up

Dear Steller Community,

Some parents have expressed concerns that have to drop their children off at school considerably before the doors open, and as it gets colder, this may be more difficult.  

SPG is working with Steller Staff to see if we can find some sort of resolution to this difficulty.

Over the next month we will be offering a sign up sheet for the Warmth & Welcome committee. Parent and guardian volunteers are invited to sign up to be present in the student lounge at the front of the school to supervise students in the time between 7:30 at 8:10.  Staff will always available to help if needed.

Parents are also welcome to sign up to be present during the lunch hour to help promote safe mask wearing and positive social behaviours.

If you are interested in volunteering you must:

1) Sign the ASD Volunteer Form (found in the office)

2) Attend a brief Orientation with Maria

3) Change on the sign up form as soon as you know you won’t be able to attend, or by 6:00 am at latest the day of your shift. 

If you are a parent that needs to drop your child off early, we encourage you to check out the link to see if anyone has signed up so the doors will be open. Unfortunately, if there isn’t a volunteer, or they need to cancel for unforeseen circumstances, we will not be able to open the doors.

Steller Parent Group thanks you on behalf of the lager parent body and Steller Staff. 

For questions please contact Kirsten at chairstellerparentgroup@gmail.com or Maria